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ADMINISTRATIVE MANAGER (H/F) – AL MOKHA

ADMINISTRATIVE MANAGER (H/F) – AL MOKHA

SOLIDARITES INTERNATIONAL

  • Posted date
    11/21/2020
  • DeadLine
    1/28/2021
  • Job Cateogry
    Administration
  • Location
    AL MOKHA
  • Duration
    -


Job Description وصف الوظيفة

ADMINISTRATIVE MANAGER (H/F) – AL MOKHA

ABOUT THE JOB

General objective:

The Administrative manager leads the base admin department in Al Mokha (with sub-base in Al Khawkha City). In coordination with the Finance and HR Coordinators and under the leadership of the Field Coordinator, he/she develops the strategic finance and HR orientations at base level. He/she strengthens the procedures and supervise the capacity building and empowerment of the admin team. He/she makes sure to roll out compliance, ensure adherence to SI procedures and organize internal control checks. In coordination with other departments, he/she participates to projects development.

Responsibilities المهام الوظيفية

    Responsibilities and main activities:

    • Administrative management of personnel
    • Cash-flow/bookkeeping
    • Budgetary / financial monitoring
    • Administrative management of the mission
    • Team management
    • Reporting/communication

    The main challenges and priorities for the 2/3 first months:

    • Preparing the merging of the logistics and administrative managers position by ensuring a strong capacity building phase for Admin team and by the implementation of a 2 months’ logistics handover period.
    • Roll out the mission HR strategy: structuration (Wash department), stabilization, capacity building
    • Strengthen internal control and compliance
    • Reinforce base’s financial forecast skills

    Management:

    The Administrative Manager will directly manage the 3 members of the administration team (1 finance, 1 HR and 1 log-admin supervisor) and lead an overall team of 6.

    After 2 months of contract, a restructuration of the support departments will be done. The Deputy Admin Manager position will be created and the Administrative manager will also take the responsibility of the logistics department. He/she will directly manage 4 members of the administrative and logistics team (1 deputy Admin, 2 logistics supervisors and 1 sub base log-admin supervisor).

Qualifications & Experience المؤهلات والخبرات

    YOUR PROFILE

    Specific skills and experience:

    • Diploma and/or experience in relevant field (HR and finance)
    • Previous experience as an Administrative Manager (2-3 years) is a prerequisite
    • Previous experience in the logistics field is a strong asset
    • Previous field experience with SI is an asset
    • Experience in tensed context in terms of security is an asset
    • Knowledge of Solidarités’ Software (such as HOMERE and SAGA)
    • Knowledge of the logistics process is a strong asset
    • Knowledge and experience of Yemen or Middle East appreciated
    • Multi-project support experience
    • Multi-donor budget management experience

    Soft skills:

    • Strong interpersonal skills
    • Anticipation and self-organization capacities
    • Great work and stress management capacities
    • Willingness to work in complex and volatile environments
    • Strong capacity building skills

    Language:

    • Good and proven writing and spoken English are required
    • Arabic speaking is an asset

    SI WILL OFFER YOU

    A salaried post:
    According to experience, starting from 1800 euros gross per month (+ 10% annual leave allowance paid monthly i.e. 1980 euros gross per month)
    and a monthly Per Diem of 750 USD

    SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

    Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3, 6 and 9 months (with 850 USD allocated by Solidarités).

    To these break periods, it is necessary to add the granting of one additional rest day per month worked, i.e. 12 days in addition for a one-year contract.

    Social and medical cover:
    Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

    LIVING CONDITIONS:

    Specific constraints related to security:

    The security situation on the West Coast differs between Al Mokha, where SI Office/GH is located; and districts of Hodeidah governorates (beyond 1h drive from Al Mokha), where most of SI projects are implemented.

    In Al Mokha, the situation is stable and calm due to heavy military presence from the coalition. Main risks in Al Mokha relate to landmines/UXO/IED presence (not in Al Mokha city, but in neighboring districts), celebratory fire, and/or cross-fire due to personal disputes. Criminality remains low in the city, owing to heavy military presence, while kidnapping is not considered a major threat in the area.

    In southern districts of Hodeidah, i.e. SI areas of operation, the security situation is more volatile, as these districts are crossed by the frontline. Following the redeployment of armed groups from Hodeidah city, intensified shelling has been reported in these districts, as well as attempt from parties to regain territory.

    To mitigate these risks, SI has developed strict security rules that the applicant needs to be ready to abide to.

    Key information about living conditions:

    Living conditions are good in a new guest-house/office building fully furnished with roof top and gym room, with internet, and 24/7 electricity. There are currently other expatriates from 5+ other INGOS permanently based in Al Mokha. Field visits are possible for international staff if the security situation allows. But movements are overall framed in a low-profile strategy. The position is based in Mokha, but activities take place also in other districts along the West Coast. A sub-base was opened in 2019 in Al Khowkhah, located 40 minutes-drive from Al Mokha, where expatriate might occasionally spend some nights.

How To Applyكيفية التقديم

How to apply

Does this description fit you? Please send us your CV and Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?i.... CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/

About

SOLIDARITES INTERNATIONAL

The scope and complexity of the crisis are resulting in a rise of malnutrition rates, driven by growing food insecurity, water shortages, displacement and poor sanitation.
The shortage of water is a real issue in Yemen. 40% of people did not have access to drinking water before the start of fighting in 2014 and this critical situation has increased to 70%. People have to pay for the water trucking or walk two hours to find a source. Even then the water can be infected. The lack of clean water causes a huge rise of waterborne diseases, including cholera that has already claimed 2,000 lives and affected more than half a million people.
With no access to safe water the population of Yemen cannot recover. 2.3 million children are suffering from severe acute malnutrition and 7 million people are under a direct threat of famine.

More than half the population in Yemen requires humanitarian assistance yet humanitarian projects are underfunded.

Nobody talks about Yemen. Since March 2015, violence in Yemen has claimed more than 10,000 lives, resulted in 2.2 million internally displaced people and 20 million people living in extreme poverty.

  SOLIDARITES INTERNATIONAL
  • www.solidarites.org
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