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 Logistics Assistant (2)

Logistics Assistant (2)

WFP

  • Posted date
    10/17/2020
  • DeadLine
    10/29/2020
  • Job Cateogry
    Logistic
  • Location
    Aden


Job Description وصف الوظيفة

Logistics Assistant (2)

NEW

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES

  • Establish a proper transport plan as per the approved food releases orders (FRNs) aiming to the efficient realization of those food requests with the competent contracted transporters.
  • Establish the necessary Transport documents for outbound cargo from WFP warehouse in compliance to the food release notes ensuring accurate details are reflected.
  • Perform transport tasks in the corporate commodity tracking systems as required.
  • Monitor the transport loading orders and the performance of the warehouse operator/local carriers.Keep tracking records of all outgoing consignment from warehouse.
  • Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
  • Communicate effectively with the service providers in order to ensure the timely and efficient delivery of WFP humanitarian consignments.
  • Participate effectively in the transport market research and the related information gathering activities in addition to the service providers' evaluation tasks in order to realize the timely and cost-effective delivery of WFP cargos.
Responsibilities المهام الوظيفية
    • Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
    • Support oversight for commodity accounting data quality and integrity by ensuring that monthly physical inventory of all food/NFIs conducted, reports submitted, filled and consolidated regularly on time.
    • Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
    • Support monitoring condition of the warehouse and commodities so that appropriate actions are taken on time and timely dispatch and delivery are met.
    • Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
    • Prepare the daily dispatch report and send to all concerned parties on a daily basis.
    • Perform other related duties as required
Qualifications & Experience المؤهلات والخبرات

    STANDARD MINIMUM QUALIFICATIONS

    • 4 or more years of relevant work experience;
    • Completion of secondary school education;
    • Fluency in English (level C written and spoken);
    • Fluency in Arabic (level C written and spoken), and
    • Either a Yemeni citizen or a foreign citizen with permanent Yemeni work/residence permit.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    • Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
    • Experience in transport operations.
    • Experience analysing data (on commodities, funds, etc.) and drafting reports.
    • Experience in measuring service providers' performance against set KPIs.
    • Experience in assisting the preparation of contract documentation.
    • Experience in providing technical business support in corporate systems.
    • 4Ps CORE ORGANISATIONAL CAPABILITIES

      Purpose

    • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP's Strategic Objectives.
    • Be a force for positive change: Suggests potential improvements to team's work processes to supervisor.
    • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
    • Make our mission visible in everyday actions: Articulates how own unit's responsibilities will serve WFP's mission.
    • People

    • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
    • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
    • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
    • Create an 'I will'/'We will' spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
    • Performance

    • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
    • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
    • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
    • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
    • Partnership

    • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
    • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
    • Be politically agile & adaptable: Develops an understanding of the value of WFP's teams and external partners in fulfilling team's goals and objectives.
    • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor's priorities to fulfill internal and external partner needs.

    FUNCTIONAL CAPABILITIES

    Capability Name

    Description of the behaviour expected for the proficiency level

    Supply Chain Management and Optimization

    Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

    Planning, Project & Resource Management

    Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

    Information Management & Reporting

    Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

    Market Analysis, Contracting and Operational Execution

     

    Ability to collect and collate necessary information to enable WFP to make informed operational decisions.

    Warehouse and Inventory Management

    Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP's warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

    Technical Assistance and Coordination

    Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

    TERMS AND CONDITIONS

    • The applicant should either be a Yemeni national or have a valid Yemeni Residence/work permit at the time of application.
    • Only candidates who are short-listed will be contacted
    • Applications must be submitted online with:
    • Use English language only
    • Indicate all your job TOR
    • indicate clear years of experience with each job (month/year)
    • By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.
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About

WFP

Assisting 86.7 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

WFP
  • 01 214100
  • https://www1.wfp.org/countries/yemen
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