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Logistic Officer

Logistic Officer

WHF

  • Posted date
    10/13/2020
  • DeadLine
    10/18/2020
  • Job Cateogry
    Logistic
  • Location
    Sana'a


Job Description وصف الوظيفة

Logistic Officer

NEW

About WHF: 

The Work for Hope Foundation is a non-governmental, non-profit organization. It was established in Sana'a in January 2018. In light of a reality in which the nation has become in dire need for everyone's solidarity and unification of efforts in humanitarian work. Voluntary work is a vivid example of WHF and it puts its hands in your hands toward a hopeful Yemen. WHF Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Responsibilities المهام الوظيفية

    Logistic Officer Tasks

    • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
    • Updating office policies and procedures
    • Preparing correspondence, documentation, or presentation materials
    • Arrange travel and accommodations for all WHF staff in his base
    • Maintain updated record of meeting room bookings
    • Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.
    • Ensure Payment of bills-Water and Electricity of office and guesthouse on time.
    • keep track of keys distributed to staff, records should be established and signed by each staff member
    • Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
    • Lease new offices and houses by selecting suitable location and prepare contracts with close collaboration with security focal points.
    • Establish central mail recording system and filing system.
    • Responsible for providing efficient and effective office administration.
    • Responsible for drafting official letters.
    • Responsible for translating the documents from English to Arabic and vice versa
    • Schedule meetings and conference room with all requirements (venues – refreshments – stationery and equipment) 
    • All out-going letters/official communications must have WHF references and all registered in the respective logbook and filed (Soft – Hard) copies.
    • Up-to-date. Staff directory with Name Position Location Phone Number Email Address.
    • Make sure all the date and Lease contracts documentations are tracked and up to date.
    • Scan and up to date new personnel files and Lease contracts documentations.
    • Ensuring that stationery and other office materials are stocked and made efficient use of.
    • Provide office and GHs with the needed stationery and kitchen supply.
    • Order office and GHs supplies and requirements.
    • Ensure health and safety policies are complied with.
    • Assure a good relationship with contractors and service providers

    Maintenance Tasks

    • Make sure all required maintenance of the Offices and GHs are provided and their payments are fully paid in timely manner.
    • Make sure there is available advance for the urgent needs
    • Supply the Office and GHs with all the requirements and keep them tracked.
    • Follow up the office cleaners and make sure they are doing their responsibilities.
    • Keep all the files of the office inside the archiving containers and make sure they are well organized
    • Prepare weekly maintenance schedules and allocate work as per forecasted workloads.
    • Assure daily cleaning and maintenance activities.
    • Oversee all repairs and ensure that work is completed on time.
    • Maintain all supplies and equipment, and ensure proper storage.
    • Conduct preventative maintenance work.
    • Inspect Office and GHs regularly to identify problems and necessary maintenance.
    • Performing multifaceted general office support.
    • Perform other administrative tasks within the Admin scope of activities, as instructed by management.
    • Deal with all administrative aspects of general office and housing, including necessary repairs & maintenance are complete in a timely manner, in coordination with the SC Dep.
    • Ensure cleaners Follow maintenance procedures and ensure implementation
    • Carry out a regular inspection of the office and GHs to identify and resolve issues
    • Check electrical and Plumbing pipes systems of WHF office and GHs to ensure functionality
    • Attend, oversee and follow up all repairs and installation activities
    • Allocate workload and supervise upkeep staff (Cleaners, Gardeners etc.)
    • Monitor equipment inventory and place orders when necessary
    • Monitor expenses and control the budget for maintenance
    • Keep maintenance tracker up to date and report on daily activities
Qualifications & Experience المؤهلات والخبرات
    • University degree in Business Management, Information Management, Statistics or other relevant fields with at least one year of relevant professional work experience.
    • Demonstrated understanding of administration functions specifically in the humanitarian and development context.
    • Relevant background in emergency programs.
    • Good English Skills.
    • Good report writing skills.
    • Very good command of MS Office applications. 

    WHF Values:

     

    We uphold the Humanitarian Principles; our key values:

    • Respect
    • Integrity and transparency
    • Communicating openly, clearly, timely  and appropriately.
    • Excellence in all activities
How To Applyكيفية التقديم
  • The deadline for receiving applications is Sunday October 18, 2020.
  • Interested candidates are requested to submit their application to (hr@WHF.org.ye)
  • Only short-listed candidates will be contacted.
  • Submit only one application per position.
  • Females are encouraged to apply.
About

WHF

The Work for Hope Foundation is a non-governmental, non-profit organization. It was established in Sana'a in January 2018. In light of a reality in which the nation has become in dire need for everyone's solidarity and unification of efforts in humanitarian work. Voluntary work is a vivid example of WHF and it puts its hands in your hands toward a hopeful Yemen. WHF Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

WHF
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