Job Description

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Division Director or Country Directors. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit or Chief.

At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. They have responsibility for undertaking specialised business support work, such as organisation and coordination of work. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources, and coach and/or coordinate a team of support staff.

JOB PURPOSE

To provide support to policy and programme activities that effectively meet food assistance needs.

KEY ACCOUNTABILITIES (not all-inclusive)

1.       Contribute towards the development of a limited number of projects, plans and processes, ensuring alignment with wider programme policies and guidance.

2.       Provide project management support to specific and defined programmes and projects of small to moderate size that are relatively straight forward in nature, ensuring a coordinated approach with wider programmes that complies with WFP standards and procedures.

3.       Follow data gathering and monitoring systems ensuring that rigorous quality standards are maintained.

4.       Research and analyse policy and operational issues to support senior colleagues in the development of policies, programmes and activities.

5.       Contribute to the preparation of accurate and timely reporting on programmes and activities that enable informed decision making and consistency of information presented to stakeholders.

6.       Liaise with internal counterparts to ensure effective collaboration, monitor ongoing projects.

7.       Support the identification, development and management of potential partnerships to collaborative working leading to improved food assistance packages.

8.       Support the capacity building of WFP staff, partners and national government to prepare for and respond to food assistance needs, e.g. through project management support of learning initiatives.

9.       Provide guidance to support staff, acting as a point of referral and assisting them with analysis and queries.

10.   Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or other related field, or First University Degree with additional years of related work experience and/or trainings/courses. 

Experience: One or more years of relevant postgraduate work experience with an advanced educational degree in a relevant area of expertise OR 3 years or more of relevant postgraduate experience with a first university degree in a relevant area of expertise. (Administrative/Assistant/Secretariat work experience is not considered, except for years holding Associate positions or above (UN equivalent grade G-6 or above), in which case each year is counted at 50%). 

Language: Fluency in English (level C written and spoken). Fluency in Arabic (level C written and spoken).

Nationality: Yemeni

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•         Has gained experience in implementing technical programs (i.e. nutrition, etc.).

•         Has implemented programmes and provided input into designing operations.

•         Has provided input into policy discussions and decisions.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

•         Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.

•         Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).

•         Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.

•         Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

•         Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.

•         Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.

•         Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.

•         Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

•         Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.

•         Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.

•         Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

•         Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

•         Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

•         Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.

•         Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.

•         Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

1.       The applicant should be a Yemeni national

2.       Only candidates who are short-listed will be contacted

3.       Applications must be submitted online with:

•         Use English language only

•         Indicate all your job TOR

•         indicate clear years of experience with each job (Month/Year)

4.       WFP staff who are still under probation period are not eligible to apply for another FT position.

5.       WFP staff on FT contracts must have completed one year in the current position to be eligible to apply for another FT position.

6.       By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.

7.       Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-year period and may be given further consideration for future similar specific position advertised in the duty station.